Meeting 29 April 2012
May 7, 2012
Minutes Meeting NSW Flute Society. Sunday 29th April
2012.
Lane Cove.
PRESENT: Lamorna Nightingale, David Leviston, Lyndie Leviston, Jocelyn Fazzone, Jude
Huxtable, Angus McPherson, Henry Liang, Derek Galloway.
APOLOGIES: Louise Dellitt, Kelly Grennan, Sarah Broughton, Katrina Kelvin, Rosalie
Bourne, Alex Castle, Jen Bradstreet.
MEETING COMMENCED: 10.10am.
Minutes of the last meeting accepted. Proposed: Lamorna. Seconded: Jocelyn.
Matters arising: Discussion of the Gala Event successfully staged in April.
Wrap up of Gala Event: The general opinion was that the event had worked well and that
it was definitely a format worth perpetuating.
Attendance was healthy with about 100 people attending. 25 paid at the door. 42
performing. The event made a profit of approximately $1400 dollars.
The venue was excellent and the Society owes a debt of gratitude to AIM for making
access to their facilities possible. A formal letter of thanks was sent to the Dean and the
Events Co Ordinator.
Registration went well and the addition of the Paypal facility was a success.!
Timekeepers were useful.
The food worked well.
It was agreed that it would be beneficial to always keep events,as much as possible,
simple and achievable. The Gala achieved this. It was proposed that the same venue and
format be used next time.The atmosphere was buzzy and happy. Many thanks to Lamorna
for a huge effort of organization.
Action: David has offered to put all the financial outcomes of the event up on the website.
Areas for improvement:
Some rooms were a little crowded. acoustics and atmosphere in the big hall were a little
less than easy, with dry sound and a bit dark and grim. It was suggested that The Space,
may be a better venue for the Gala Concert in future. Another suggestion was that the right
'spot' be found in the hall for performers to stand in performance to maximize acoustics.!
Lists need to be in several forms and in several places with at least one list at the
registration area in alphabetical order.
Procedure for dealing with unaccompanied minors discussed. In particular it was
noted that a protocol should be in place before the next event, the Eistedfod. It was
suggested that a note to parents of children 16 years and under outlining the protocol be
included in the Eistedfod brochure. Perhaps a sign in, sign out procedure or lanyard
identification.
Action: David volunteered to work up a paragraph to be included in the brochure covering
this issue.
Ways of reaching more people was discussed. In particular Adult learners might be a
target group in future for Society events. The idea of having a Masterclass for adult
learners was suggested.
Teachers at Tertiary institutions need to be on board to encourage more Tertiary students
to events.
Ensemble events for the very young players was suggested. Also a better approach to
mass playing needs to be worked out as this was not a great success as most people left
or were reluctant to participate. Perhaps the music could go on the website beforehand.
concert participants should stay and play.
EISTEDFOD ORGANISATION
As the current date clashes with the Sydney Eistedfod Open Flute section, thanks to
Louise for pointing this out, it was decided to choose a new date. The revised date is 9th
September subject to the availability of AIM facilities.
Action: Lamorna to sound out this date with AIM, also put up the new date on the
website.
After much discussion the following categories were proposed:
Preliminary to 2nd Grade Own Choice
Preliminary to 2nd Grade Study
3rd to 4th Grade Own Choice
3rd to4th Grade Study
5th to 6th Grade Own Choice
5th to 6th Grade Study
7th to 8 th Grade Own Choice
7th to 8th Grade Study
15 years and under Baroque/ Classical
16 years and over Baroque/Classical
Open Romantic till 1945
Open 1945 till the Present
Open Unaccompanied
Open Australian Composition
Open Piccolo
Ensemble
Junior Championship 14 Years and Under
Intermediate Championship 15 to 18 Years
Senior Championship Open
It was suggested a limit should be put on the number of competitors in each section. First
come first served.
Time limits to be observed!
Any set works should be short.
Action: Lamorna, Jocelyn and Jude to meet to nut out a proposed timetable.
Action List:
David to put Gala financial report on the Website and work up an 'unaccompanied minors'
paragraph for the Eistedfod brochure.
Lamorna to check with AIM availability of facility for the Eistedfod and post the revised
date on the Website.
Lamorna, Jude and Jocelyn to meet and work out a proposed timetable for the
Eistedfod.
Next General Meeting: TBC
Meeting finished 11.40
2012.
Lane Cove.
PRESENT: Lamorna Nightingale, David Leviston, Lyndie Leviston, Jocelyn Fazzone, Jude
Huxtable, Angus McPherson, Henry Liang, Derek Galloway.
APOLOGIES: Louise Dellitt, Kelly Grennan, Sarah Broughton, Katrina Kelvin, Rosalie
Bourne, Alex Castle, Jen Bradstreet.
MEETING COMMENCED: 10.10am.
Minutes of the last meeting accepted. Proposed: Lamorna. Seconded: Jocelyn.
Matters arising: Discussion of the Gala Event successfully staged in April.
Wrap up of Gala Event: The general opinion was that the event had worked well and that
it was definitely a format worth perpetuating.
Attendance was healthy with about 100 people attending. 25 paid at the door. 42
performing. The event made a profit of approximately $1400 dollars.
The venue was excellent and the Society owes a debt of gratitude to AIM for making
access to their facilities possible. A formal letter of thanks was sent to the Dean and the
Events Co Ordinator.
Registration went well and the addition of the Paypal facility was a success.!
Timekeepers were useful.
The food worked well.
It was agreed that it would be beneficial to always keep events,as much as possible,
simple and achievable. The Gala achieved this. It was proposed that the same venue and
format be used next time.The atmosphere was buzzy and happy. Many thanks to Lamorna
for a huge effort of organization.
Action: David has offered to put all the financial outcomes of the event up on the website.
Areas for improvement:
Some rooms were a little crowded. acoustics and atmosphere in the big hall were a little
less than easy, with dry sound and a bit dark and grim. It was suggested that The Space,
may be a better venue for the Gala Concert in future. Another suggestion was that the right
'spot' be found in the hall for performers to stand in performance to maximize acoustics.!
Lists need to be in several forms and in several places with at least one list at the
registration area in alphabetical order.
Procedure for dealing with unaccompanied minors discussed. In particular it was
noted that a protocol should be in place before the next event, the Eistedfod. It was
suggested that a note to parents of children 16 years and under outlining the protocol be
included in the Eistedfod brochure. Perhaps a sign in, sign out procedure or lanyard
identification.
Action: David volunteered to work up a paragraph to be included in the brochure covering
this issue.
Ways of reaching more people was discussed. In particular Adult learners might be a
target group in future for Society events. The idea of having a Masterclass for adult
learners was suggested.
Teachers at Tertiary institutions need to be on board to encourage more Tertiary students
to events.
Ensemble events for the very young players was suggested. Also a better approach to
mass playing needs to be worked out as this was not a great success as most people left
or were reluctant to participate. Perhaps the music could go on the website beforehand.
concert participants should stay and play.
EISTEDFOD ORGANISATION
As the current date clashes with the Sydney Eistedfod Open Flute section, thanks to
Louise for pointing this out, it was decided to choose a new date. The revised date is 9th
September subject to the availability of AIM facilities.
Action: Lamorna to sound out this date with AIM, also put up the new date on the
website.
After much discussion the following categories were proposed:
Preliminary to 2nd Grade Own Choice
Preliminary to 2nd Grade Study
3rd to 4th Grade Own Choice
3rd to4th Grade Study
5th to 6th Grade Own Choice
5th to 6th Grade Study
7th to 8 th Grade Own Choice
7th to 8th Grade Study
15 years and under Baroque/ Classical
16 years and over Baroque/Classical
Open Romantic till 1945
Open 1945 till the Present
Open Unaccompanied
Open Australian Composition
Open Piccolo
Ensemble
Junior Championship 14 Years and Under
Intermediate Championship 15 to 18 Years
Senior Championship Open
It was suggested a limit should be put on the number of competitors in each section. First
come first served.
Time limits to be observed!
Any set works should be short.
Action: Lamorna, Jocelyn and Jude to meet to nut out a proposed timetable.
Action List:
David to put Gala financial report on the Website and work up an 'unaccompanied minors'
paragraph for the Eistedfod brochure.
Lamorna to check with AIM availability of facility for the Eistedfod and post the revised
date on the Website.
Lamorna, Jude and Jocelyn to meet and work out a proposed timetable for the
Eistedfod.
Next General Meeting: TBC
Meeting finished 11.40
Posted by Lamorna Nightingale.
